Quick Legalization Guide for Malaysia <> China (2025)

1. Document Requirements

All documents issued in Malaysia require attestation by the Ministry of Foreign Affairs. To obtain attestation from the Ministry of Foreign Affairs, documents issued privately must first be notarized. All copies must be Certified True Copies. Except for passports and identity cards, all other documents must be the originals (not photocopies).

1.1 For a general work visa application, the Chinese Embassy/Consulate or Visa Center requires the following documents:

• A completed “Authentication Application Form”;

• A photocopy of the applicant’s passport information page (the page with the photo);

• A photocopy of the applicant’s identity card; and

• Supporting documents for the “Foreigner Permission Notice” required by relevant provincial/municipal regulations (please obtain these from the prospective employer), which may include:

• A Certificate of Good Conduct issued by the Ministry of Foreign Affairs (valid for 6 months from issuance);

• Proof of educational qualifications;

• Proof of work experience; and/or 

• Medical examination report.

1.2 For company document authentication, the Chinese Embassy/Consulate or Visa Center requires the following documents:

• A completed “Authentication Application Form”;

• A photocopy of the company’s Certificate of Incorporation (Form 9 / Form 13);

• Company documents that prove the identity of the legal representative;

• A photocopy of the agent’s passport information page (the page with the photo)/ID card, or a photocopy of the company’s legal representative’s passport information page (the page with the photo)/ID card;

• Supporting documents for the “Approval of Establishment Registration Notice” required by relevant provincial/municipal regulations (please obtain from the target provincial/municipal government), which may include:

• An application signed by the chairman or general manager of the foreign enterprise;

• Approval documents or certificates from the examining authority;

• Contracts related to production or business activities (if any);

• Proof of lawful establishment issued by the government department of the country (or region) where the foreign enterprise is based;

• A financial creditworthiness certificate of the foreign enterprise;

• A letter of authorization, resume, and identification documents for the China project manager appointed by the foreign enterprise’s chairman or general manager; and/or

• Other relevant documents.

1.3 For transnational marriage registration, the Chinese Embassy/Consulate or Visa Center requires the following documents:

• A completed “Authentication Application Form”;

• For a Chinese citizen and a foreigner getting married in mainland China, the foreigner applying for marriage registration shall provide the following documents and certifications:

• His/her valid passport or other valid international travel documents; and

• Proof of being unmarried.

Foreigners marrying Chinese citizens in mainland China do not need to hold a foreign residence permit, and Chinese citizens do not need to provide proof of being single; neither party needs to provide a medical examination report.

2. Certified Translation

2.1 Certified translations may be provided by a national translation institute, the Malaysian Translators Association, or a court translator.

2.2 The stamp/seal for the certified translation must conform to the Chinese Embassy/Consulate format requirements.

3. Notarization

3.1 If a document is more than two pages, it should be bound as a booklet and sealed with wax or a “merge chop” (a seal across the spine), or a steel embossing seal, to ensure the integrity of the document.

3.2 If the documents belong to different parties or are unrelated, separate notarization and authentication should be performed.

4. Ministry of Foreign Affairs Authentication

4.1 For documents issued by the government, you must request the original from the relevant department (e.g., the National Registration Department, local courts, etc.), and no additional notarization is required.

4.2 All documents issued privately must be notarized.

4.3 Certified translations do not require additional notarization.

4.4 For the same applicant and usage scenario, one notarization certificate is required, which must list the notarized documents.

5. Chinese Embassy/Consulate or Visa Center Authentication

5.1 Address: Level 6, Hampshire Place Office, Jalan Mayang Sari, 50450 Kuala Lumpur, Malaysia.

5.2 Business Hours:

• Open Monday to Friday

• Closed on Saturdays, Sundays, and Public Holidays

• Submission of Applications: 9:00 AM – 3:00 PM

• Payment and Collection: 9:00 AM – 4:00 PM

5.3 Contact Details:

• Website (English portal): https://bio.visaforchina.cn/KUL3_EN/

• Telephone: +603-2176 0888

• Email (recommended): klcentre@visaforchina.org

Resource: Chinese Visa Application Service Center. (nd.) 办理流程 [Process Steps]. Available at: https://bio.visaforchina.cn/KUL3_ZH/renzhengyewu/jichuzhishi/banliliucheng.